L & F Training

Navigate Word 2007 or 2010 with the Keyboard

Lynne — Fri, 17 Jun 2011 10:11:14 +0000

Microsoft Office 2007 and 2010 have caused quite a few problems to those who use keyboard shortcuts, as the menu bar has been replaced with a ‘Ribbon’, and no longer contains the visible shortcut within the File Name (as in Office 2000, 2003 and XP)

Open Microsoft Word 2007 or 2010

Press Alt

You will see that each tab on the Ribbon will show a letter in a square

If you want to move to one of the other Ribbons, type the letter showing on the tab, eg N to go the Insert Ribbon

You will also see the shortcuts appearing on all of the various features on the ribbon

To access any of these, just press the letter showing and you will be taken to that object

Increase or Decrease Font Size Using Keyboard

Lynne — Sat, 12 Mar 2011 17:35:03 +0000

This shortcut works in Word, PowerPoint and Outlook (if Word is your editor)

Increase Text Size

Highlight the text you want to increase

Press Ctrl and your square brackets ( ] ). This is located to left of the Enter key

Your text will increase by one point size at a time, and you can see this in the font size on your toolbar

DecreaseText Size

Highlight the text you want to decrease

Press Ctrl and your square brackets ( [ ). This is located to right of the P on your keyboard

Your text will decrease by one point size at a time, and you can see this in the font size on your toolbar

Use any Arrow key to take off the highlighting

Insert Columns and Rows Using the Keyboard

Lynne — Fri, 11 Feb 2011 20:29:42 +0000

To insert a columm using the keyboard, you first have to highlight the column

Highlight a Column

To highlight a column in Excel, place the cursor anywhere in the column you want to highlight

Press Ctrl + Spacebar

This will highlight the column

Insert Column

Press Ctrl and + (repeat this step for multiple columns)

It will insert a column to the left of the highlighted column

To insert a row using the keyboard, you first have to highlight the row

Highlight a Row

To highlight a row in Excel, place the cursor anywhere in the row you want to highlight

Press Shift+ Spacebar

Insert Row

Press Ctrl and + (repeat this step for multiple rows)

It will enter a clear row above the row you have highlighted

Highlight Columns and Rows Using the Keyboard

Lynne — Tue, 11 Jan 2011 20:21:23 +0000

Highlight a Column

To highlight a column in Excel, place the cursor anywhere in the column to highlight

Press Ctrl + Spacebar

Highlight a Row

To highlight a row in Excel, place the cursor anywhere in the row to highlight

Press Shift+ Spacebar

Quick Reveal of Formulae

Lynne — Sat, 11 Dec 2010 07:08:19 +0000

To quickly show all formulas in your Excel spreadsheet

Hold down the CONTROL key on the keyboard and press the grave accent key ( ` ). This is located to the left of No 1 key on the top left corner of the keyboard and looks like a backwards apostrophe.

Revealing the formulas does not change the spreadsheet, but enables you to check the formulas.

Repeating this step will return you back to the normal view of your spreadsheet

AutoText

Lynne — Thu, 11 Nov 2010 06:46:08 +0000

AutoText is probably one of the most useful features of Microsoft Word. It functions as a wordprocessing shorthand – allowing commonly used names, expressions and even graphics to be stored as ‘AutoText’ – capable of being quickly inserted as you type. This can be something as simple as a ‘yours sincerely/faithfully’ at the end of a letter, or a graphic, a table or a whole document which is used over and over again.

However, Word 2007 has changed the simple way in which you can use AutoText, and have now called it Building Blocks

Create AutoText (the easy way)

Create your document, table, text, graphic etc, exactly the way you want it to look (including all formatting), for example

Highlight all the information (Crtl A)

Press Alt F3

The Building Blocks dialogue box will be opened, showing you the first line of the highlighted text

Type in a very short command – one or two letters or numbers will be sufficient

Click OK

You will be returned to your Word document

To Insert AutoText

Place cursor where you want your AutoText to appear

Type Shortcut

Press F3

Your text will be inserted into your document at the point of the cursor

Total Columns and Rows Using Keyboard

Lynne — Wed, 10 Nov 2010 10:42:17 +0000

There are several ways in which you can add up columns or rows of figures in Excel, but as long as there are no spaces in your columns or rows of figures the fastest way to do this is using your keyboard

Put cursor in the space to receive the total and press Alt =

It will highlight the range

If this is correct, Press Enter

You will now see your answer in the cell